Booster Clubs, PTA, etc.

Booster clubs, parent/teacher associations and parent/teacher organizations make valuable contributions to our schools, fostering spirit, unity, and pride. We value booster clubs and PTA organizations as partners who support our schools and athletic programs in many ways. Thank you for working with us to ensure a smooth process to identify and obtain approvals for these groups.

These organizations must obtain board approval for annual sanctioning to maintain their financial independence (deposit revenues, make expenditures) outside the district’s school activity fund system. Under Oklahoma law (Oklahoma School Code, OKLA STAT. tit. 70, § 5-129), school districts have the authority to grant sanctioned status to booster club organizations, parent-teacher associations  and student achievement programs.

FY24-25 Fall Sanctioning Meeting - Slide Deck

Annual procedure

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for Organizations sanctioned in the previous year:

• Complete the application form (below) again for the current school year,
• Use the Financial Reconciliation Form (below) to provide financial information through end of the previous fiscal year (June 30) and
• Provide updates to membership requirements and planned fundraisers.
• Submit all forms and information to the Finance Office by October 1

for New organizations:

• Complete the application form (below) for the current school year,
• Apply for an "Employer Identification Number" (EIN) through IRS.gov.
• Provide membership requirements and planned fundraisers
• Submit all forms and information to the Finance Office by October 1

Forms

• Application (Word)
• Application (.pdf)
• Financial Reconciliation Form (Excel)
• Financial Reconciliation Form (.pdf)

Policies and regulations

• Policy 5707: SANCTIONING STUDENT ACHIEVEMENT PROGRAMS, PARENT-TEACHER ASSOCIATIONS, AND BOOSTER CLUB ORGANIZATIONS
• TPS Regulation 5707-R: SANCTIONING STUDENT ACHIEVEMENT PROGRAMS, PARENT-TEACHER ASSOCIATIONS, AND BOOSTER CLUB ORGANIZATIONS
• Oklahoma School Code, OKLA STAT. tit. 70, § 5-129