Grant Development

The official applicant address for TPS is: 
Tulsa Public Schools
Federal Programs and Special Projects
3027 S New Haven Ave
Tulsa, OK  74114

If required, you may also use your school address.

Use the Federal Programs and Special Projects' phone number (918-746-6830) and fax number (918-746-6521) when listing the "official applicant." Use the school/program contact information for the Grant Manager.  

The official applicant for all grants is Tulsa Public Schools. If helpful, you may expand this to include your school or department name. For example:  Tulsa Public Schools - ABC Elementary School.

The grant manager is the individual responsible for overseeing and/or implementing all aspects of the grant, the primary contact with the grantor and TPS Federal Programs and Special Projects Team, and is responsible for all required reports to the grantor.

If you need a letter of support from the Superintendent to attach to your grant application, please contact the Grant Development Coordinator, no less than 2 weeks prior to your deadline, with the following information:

1) Completed Grant Application Approval Form (if applying as part of TPS)
2) Date you need the letter
3) Full name and address to which the letter should be addressed
4) Draft of the letter
5) Information about the grant and/or a copy of the application

If you are a national or community organization seeking to partner with us in a grant application, please visit our Community Partners page. 

Letters of support to be submitted with an application and are not legally binding may be signed by the Superintendent.  

If you need a letter of support from the Superintendent to attach to your grant application, please contact the Grant Development Coordinator, no less than 2 weeks prior to your deadline, with the following information:

1) Completed Grant Application Approval Form (if applying as part of TPS)
2) Date you need the letter
3) Full name and address to which the letter should be addressed
4) Draft of the letter
5) Information about the grant and/or a copy of the application

If you are a national or community organization seeking to partner with us in a grant application, please visit our Community Partners page. 

The Board President is the only individual legally authorized to sign contracts, grant agreements, MOUs (memorandum of understanding), or any other legal document on behalf of the district. 

Administrators, principals, teachers, staff, volunteers, parents, and community partners are NOT authorized to sign legal documents.

If you receive a contract, grant agreement, or MOU as a part of your grant please take the following steps:

1. read it carefully to ensure it reflects your grant proposal and the terms are acceptable,
2. submit a copy to the Grant Development Coordinator for review,
3. when notified by the Grant Development Coordinator, contact your supervisor to begin the process of submitting the contract, grant agreement, or MOU to the Board agenda for approval.  The Board approval process typically takes 6-8 weeks. 

Board Policy 5803 requires all grant applications be reviewed and approved by the Grant Development Coordinator.

Submit a copy of your completed grant application with a Grant Application Approval Form every time you apply for a grant.

Unless specifically noted otherwise, the grant applicant may sign the application.

Please send all grant checks to the Grant Development Coordinator:

Rochelle Klein
Education Service Center, Rm 413

If you have not already done so, please also submit the following documents along with the grant check:

1. Copy of the grant application,
2. Signed Grant Application Approval Form, and 
3. Copy of award letters, emails, grant agreements, etc.

Grant recipients MAY NOT open separate bank accounts for grants or deposit grant checks to a student activity or revolving account without prior permission from the Grant Development Coordinator.

All gifts or donations to schools, whether they are from parents, local businesses, community organizations, or other groups must be reported to the district. Large gifts must be formally accepted by the Board of Education.

Contact Gifts and Endowments for reporting procedures.

Financial and program reports are the responsibility of the Grant Manager. The assigned Budget Analyst from Federal Programs and Special Projects will assist with aspects of the financial reporting.

Contact the Grant Development Coordinator or the Asst. Director of Grants Compliance for questions about your grant report.

The Grant Development Office does not provide assistance to high school students, parents, or staff seeking scholarships or financial aid to support higher education. Please contact your high school academic counselor or the financial aid office of your institution of higher education.

grant writing workshop

• This one-hour workshop introduces teachers, leaders, parents, school partners, and private schools to the process of developing their great idea and applying for a grant to fund it.  The workshop helps attendees access the assistance and resources available from the Grant Development Office.

grant writers' circle

• This come-and-go event allows teachers, leaders, parents, school partners, and private schools to work on their grant applications with the Grant Development Coordinator available to help and answer any questions along the way. A list of open grant opportunities and laptops are available, if needed.